Commercial Project Controls & Coordination Manager

BRIEF DESCRIPTION OF SUNSTRONG MANAGEMENT

Analytical — Schedule Control

• Establish and maintain the integrated project schedule baseline; control all baseline changes through a documented change process.
• Review EPC-submitted schedules for logic integrity — open ends, constraints, negative float, excessive lags, and critical path credibility. A schedule accepted without interrogation is a schedule written for the contractor.
• Maintain the portfolio milestone and gate forecast; identify projected slip against COD, lender, tax equity, and host commitments early enough that it is a decision rather than an emergency.
• Perform schedule variance and trend analysis; distinguish recoverable slip from structural slip and state which is which.
• Verify that three-week lookaheads reconcile to the master schedule rather than describing a parallel reality.

Analytical — Cost Control

• Own the project cost baseline, commitment tracking, actual cost capture, and cost-to-complete forecasting.
• Maintain earned value methodology across the portfolio; report SPI, CPI, and forecast at completion with a stated basis.
• Review EPC payment applications against verified physical progress, milestone achievement, and retainage terms before release.
• Maintain the retainage and punchlist hold register, including SSM independent cost estimates supporting Category B and C holds.
• Support capital forecasting and cash flow projection with Finance and Asset Management.

Analytical — Change Control

• Own the change order log from request through disposition, with schedule and cost impact independently assessed rather than accepted as submitted.
• Analyze each change against the contracted scope to determine whether it is genuine added scope, a scope gap the EPC should have caught, or a contractor estimating error.
• Track cumulative change against delegated authority thresholds and flag approaching limits before they are exceeded.
• Maintain change trend analysis by contractor as a direct input to the EPC performance scorecard.

Analytical — Contract Abstraction

• Abstract every EPC agreement into the standard term register within fifteen business days of intake — completion definitions, performance guarantees, testing methodology, liquidated damages, retainage, warranty, notice requirements, and change authority.
• Identify and log Baseline Exposures where the contract as written falls short of the SSM acceptance standard; assign owners and track mitigation.
• Maintain the warranty register with expiration tracking and claim window alerting. A claim window that closes unnoticed is a direct loss and is treated as one.
• Maintain the delivery risk register with quantified exposure and mitigation status.

Coordination — Registers and Document Control

• Own the punchlist register system — structure, field standards, data integrity, aging reporting, and completeness of closure evidence across all projects.
• Maintain register hygiene: no orphaned IDs, no renumbering, no items closed without a verifier and an evidence reference.
• Drive aging follow-up across punchlist, RFI, submittal, and nonconformance logs; escalate items breaching aging thresholds rather than reporting them indefinitely.
• Own the project document vault — filing standard, naming convention, version control, access control.
• Maintain the equipment register — serial numbers, network addresses, warranty start dates — as construction data lands.

Coordination — Cadence and Reporting Production

• Produce the monthly owner project review package and the weekly gate and variance reporting.
• Coordinate the weekly internal delivery standup and the monthly owner project review — agenda, materials, actions, and action closure.
• Track action items from all delivery forums to closure with named owners and dates.
• Support lender, tax equity, and host milestone certification with defensible documentation.

Systems and Data Standards

• Define and enforce data standards — naming conventions, site codes, equipment tags, WBS structure — so that delivery data reconciles to operations data after turnover rather than requiring a manual crosswalk.
• Build and maintain reporting tooling and dashboards that surface exceptions rather than requiring the reader to hunt for them.
• Automate recurring coordination tasks. Every hour automated is an hour returned to analysis.
• Build durable tooling within the constraints of the actual environment, including SharePoint limitations, rather than solutions that depend on software SSM does not have.

• Five or more years in project controls, cost engineering, or scheduling within construction, energy, or infrastructure.
• Demonstrated ownership of schedule baselines and earned value reporting on capital projects.
• Working command of EPC contract commercial terms and their controls implications — milestone payment, retainage, liquidated damages, and change authority.
• Advanced Excel; scheduling software proficiency (Primavera P6 or MS Project).
• Demonstrated ability to report an unfavorable variance accurately to the person whose project it is.
• Willingness to perform coordination and document control work personally at current scale. This role builds the function before it supervises one.
• Bachelor's degree in engineering, construction management, finance, or a related field, or equivalent demonstrated experience.

• Solar PV or BESS construction controls experience.
• AACE International certification — PSP, CCP, or EVP.
• Power BI, SQL, Power Automate, or Python for reporting automation.
• Experience building durable tooling inside SharePoint-constrained environments.
• Experience standing up a controls function rather than inheriting one.

• PPO and HDHP Medical Plans, buy-up plans for both Dental and Vision, ancillaries such as Accident, Critical illness, Hospital indemnity, Employer sponsored Short Term and Long-Term Disability, Voluntary Life, and Legal services along with multiple add-ons.
• Our 401(k) Package includes a Safe Harbor Match of 100% up to the first 4% and 50% on the next 2% with immediate vesting.